TERMS & CONDITIONS

Image delivery by ftp

Clients who do not have their own ftp site can download the free DropBox application here - DropBox

To avoid delays it is best to do this before the shoot date. Once downloaded create a new folder in your DropBox and invite me to join the folder, so that I can add your images without delay.

Bookings and cancellations

Provisional bookings can be held until 2 weeks before the proposed shoot date at which time they must be confirmed in order that the date can be held.

Clients who cancel at short notice may be charged a percentage of the agreed photographic fees to allow for lost time that cannot be re-booked with other work. I always try to re-book the diary rather than charge for cancellations but in cases of very short notice this is the scale: 3 week days 30%, 2 week days 60%, less than 24 hrs 100%. Any pre-shoot or non-redeemable expenses* will also be charged.

Cancellation charges for photographic fees do not apply to outdoor work which has to be rescheduled due to weather conditions.

Payment

For all new clients - full payment is required before images are released on the first 3 jobs and any pre-shoot or non-redeemable expenses* must be paid in advance.

After 3 jobs have been completed an account application can be made for 30-days credit with payment by Direct Debit.

My fees are highly competitive and this is only possible with careful attention to credit control.

All invoices state: "Upon full payment of this invoice Stephen Potts, as owner of the Copyright in all the Photographic Material supplied, grants a Licence for Use of the Material."

Working with models

There are 2 available methods, models sourced through a modelling agency and independent models:

Models booked through a modelling agency - the agency will charge a fee which depends upon the usage of the photography, taking into account the various media required (TV, print, Web etc), the territories where it will be used and the length of time covered by the use. The agency deals with casting and pays the models directly, some agencies will also provide make-up and stylists if required.

Independent models - self-employed models sourced from selected local websites, through word of mouth or from previous jobs. I deal with the casting and charge my normal hourly rate for time spent on this however the total cost is usually substantially less than using agency models. An additional benefit is that models sourced in this way sign a full and unconditional release so the images can be used without restriction.

The terms of the model release are "For good and valuable consideration, the receipt of which is hereby acknowledged, I irrevocably consent to and authorise the use and reproduction by you the photographer, or anyone authorized by you, of any and all photographs taken of me today. I hereby agree to allow photographs of me to be offered for sale without further consideration to me. I hereby give the unrestricted right and permission to copyright and use, re-use, publish, and republish photographs or pictures of me or in which I may be included without restriction as to changes or reproduction hereof in colour or otherwise, made through any and all media now or hereafter known for illustration, art, promotion, advertising, trade, or any other purpose whatsoever. This agreement shall be binding upon me and my heirs, legal representatives and assigns.

You can download the release as a Word document here (if asked for authentication just hit cancel, it will open anyway) - www.stephenpotts.co.uk/model_release.doc

* pre-shoot or non-redeemable expenses

These may include things like model fees, transportation, equipment / prop hire, set building, travel and accommodation. Every effort is made to minimise this exposure but on occasion it is unavoidable that such costs will be incurred.